How To Configure the Scan to SharePoint feature On HP Pagewide Pro 577dw


The HP PageWide 377, 477, and 577 Series,This document provides steps on how to configure the Scan to SharePoint feature through the printer's Embedded Web Server (EWS), and then scan to the SharePoint from the printer.

Use the following links to skip to the section in this document that contains steps for configuring the Scan to SharePoint feature, or steps on how to scan to SharePoint on HP Pagewide Pro 577dw printer (after the feature has already been configured).
  • Configure Scan to SharePoint through the EWS
  • Scan to the SharePoint from the printer control panel

Scan to SharePoint feature On HP Pagewide Pro 577dw
Configure Scan to SharePoint through the EWS

Follow the steps below to configure a SharePoint destination through the Embedded Web Server (EWS). Once you configure the SharePoint destination, you will be able to save scanned documents to this destination from the printer.
  1. Obtain the printer's IP address. You must have the printer's IP address to access the EWS.
  2. To obtain the printer's IP address, follow the steps below. If you already know the printer's IP address, skip to step 2 .
  3. From the Home screen on the printer control panel, touch the center of the gray Dashboard strip at the top of the screen and swipe the dashboard tab downward. The full dashboard will display.
Figure 1: Example of the gray Dashboard strip at the top of the Home screen
  • At the top of the Dashboard, touch the Network icon or the Wireless icon.
  • NOTE: The Network icon will display when you are connected via an Ethernet cable, and the Wireless icon will display when you are connected to a wireless network.
  • The printer's IP address will display on the screen.
  • Example of an IP address displayed for an Ethernet connection
  • Example of an IP address displayed for a wireless connection 
Open a Web browser on your computer, and in the address line, type the printer's IP address, and then press Enter on the keyboard.

Figure 2: Example of an IP address in a browser address line

The EWS Home Page Will Display.

 Information on Web browser security messages:
  • When using the EWS, you might encounter a Web browser message indicating that there is a problem with the printer’s website security certificate or that the connection is not secure. Since the Web page is secure within the firmware of the printer, it is safe to continue using the website.
NOTE: The specific message will differ depending on the Web browser (i.e. Internet Explorer, Google Chrome, Safari, etc.) that you are using.
  1. For additional information on Web browser security messages, refer to the Web browser security messages that could occur when using the EWS section at the end of this document.
  2. On the EWS Home page, click the Scan tab at the top of the page.
Figure 3: Example of the EWS Home page with the Scan tab circled

The Scan Page Will Display.

 Helpful Information:
  • When using the EWS, a "Redirecting to Secure Page" message might display on the screen. If you receive this message, click OK to continue. The information is encrypted for your protection and privacy.
Figure 4: Example of the Redirecting to Secure Page message
  • From the Scan page, click Scan to SharePoint on the left-side navigation pane to expand the list of options, and then click SharePoint Setup.
Figure 5: Example of Scan to SharePoint expanded to show the SharePoint Setup option
  • The SharePoint Profiles page will display.
  • On the SharePoint Profiles page, click the Add New Profile icon ().
Figure 6: Example of the Add New Profile icon (circled)

The Step 1: Add SharePoint Path page will display.
  • In another browser window, open the SharePoint site where you would like to save the scanned files, and then copy the SharePoint URL from the browser's address bar.
Figure 7: Example of a SharePoint site with the URL address circled
  • Navigate back to the Step 1: Add SharePoint Path page in the EWS and use the following steps to enter the SharePoint destination settings:
  • Paste the SharePoint URL address into the SharePoint Path text field, and then click Generate Short URL.

A Shortened URL Will Display.

  • NOTE: This URL will be available from the printer's control panel when you use the Scan to SharePoint feature.
  • Enter a name for the SharePoint in the Display Name text field, and then click Next.
  • NOTE: This Display Name will be available from the printer's control panel when you use the Scan to SharePoint feature.
Figure 8: Example of the Display Name and SharePoint Path text fields on the Step 1: Add SharePoint Path page

The Step 2: Log-in Authentication page will display.
On the Step 2: Log-in Authentication page, use the following steps to enter the log-in authentication information:
  • Enter a valid Domain, User Name, and Password in the text fields.
  • NOTE: This user account must have write permissions for the SharePoint folder where the scanned files will be saved.
Optional step: If you would like to ensure that only authorized users can scan to the SharePoint folder, enter a PIN in the Security PIN text field, and then enter the PIN again in the Confirm Security PIN text field.
NOTE: When the Security PIN is enabled, the PIN must be entered on the printer control panel to use the Scan to SharePoint feature.
After you have entered the Domain, User Name, Password, and Security PIN (optional), click Next.

Figure 9: Example of the Step 2: Log-in Authentication page

The Step 3: Setup Configuration page will display.
  •  Additional information on network configurations:
  • Network configurations and environments vary. Contact your IT professional or system admin for assistance.
  • For information on how to find the Domain and User Name for the user that is currently logged-in, refer to the Find the Domain and User Name section in this document.
On the Step 3: Setup Configuration page, click Save and Test.
Figure 10: Example of the Save and Test option (circled) on the Step 3: Setup Configuration page
  1. If the settings are correct, a green box with a checkmark will display on the screen. Click OK to continue.
  2. If any of the settings are incorrect or the printer cannot validate them on your network, a red circle with a white line in the middle will display on the screen indicating that the setup failed. Contact your network or service provider to check your settings. Once you have the correct network settings, click Edit to re-enter the settings.
  3. Successful SharePoint Setup

Failed SharePoint Setup

  • Figure 11: Example of a successful SharePoint Setup page
  • Figure 12: Example of the new SharePoint Profile
  • Figure 13: Example of a failed SharePoint Setup page

Scan To SharePoint From The Printer Control Panel

  • Follow the steps below to scan to scan a document on the printer and save it to the SharePoint.
  • From the Home screen on the printer control panel, touch Scan.
Figure 14: Example of the Home screen with the Scan option circled

The Scan Menu Will Display.

  • From the Scan menu, touch SharePoint.
Figure 15: Example of the SharePoint option (circled) on the Scan menu
  • The Select SharePoint Folder screen will display.
  • From the SharePoint folder list, touch the name of the folder that you would like to scan to.
  • NOTE: If there is only one folder set up, you will not see this list.
Figure 16: Example of SharePoint folder list
  • If you set up a Security PIN when configuring the Scan to SharePoint feature, an Enter PIN screen will display.
  • Touch the numbers on the screen to enter the PIN, and then touch Done.
Figure 17: Example of the Enter PIN screen
  • If you did not set up a Security PIN when configuring the Scan to SharePoint feature, then this screen will not display.

The Scan to Screen Will Display

  • Place your document on the scanner glass (print-side down) or load it into the Automatic Document Feeder (ADF) with the print-side up.
  • On the Scan to screen, verify the information in the Save As, Filename, and 2-Sided Original fields, and then touch Start Scan.
  • NOTE: If you would like to change any of the information in these fields, touch the specific field to make changes.
Figure 18: Example of the Scan to screen
  • The printer will scan your document and save it to the SharePoint destination folder.
Find the Domain and User Name
Use the following steps to find the Domain and User Name for the user who is currently logged-in on the Windows computer.
  • NOTE: You will need this information when configuring the Scan to SharePoint feature in the EWS.
  • Press the Windows key () on the keyboard, or click the Windows Start button in the bottom left hand corner of the computer screen to open the search box on the task bar.
  • NOTE: In Windows 10, click the search icon () to open the search box.
  • In the search box, type User Accounts, and then click the User Accounts option in the search results.
Figure 19: Example of User Accounts option in the search results
  • The User Accounts window will open.
  • In the User Accounts window, click Manage User Accounts.
Figure 20: Manage User Accounts (circled) in the User Accounts window
  • The User Accounts dialog box will open.
  • In the User Accounts dialog box, make note of the User Name and Domain.
  • NOTE: A domain user is identified by the () icon.
Figure 21: Example of User Name and Domain (circled) in the User Accounts dialog box

Web Browser Security Messages That Could Occur When Using the EWS

When using the EWS, you might encounter a Web browser message indicating that there is a problem with the printer’s website security certificate or that the connection is not secure. Since the Web page is secure within the firmware of the printer, it is safe to continue using the website.

If you would like more information on browser security messages and how to proceed if you encounter one of these messages, find the Web browser that you are using in the options listed below, and then click the link to skip to that section in this document.
  • Internet Explorer
  • Google Chrome
  • Mozilla Firefox
  • OS X Safari
  • Microsoft Edge
Internet Explorer
If the "There is a problem with this website's security certificate" screen displays in IE when using the EWS, it is safe to choose Continue to this website (not recommended) since the EWS webpage is secure within the firmware of the printer.

Figure 22: Example of the "Continue to this website" option (circled)
  • Return to top
  • Google Chrome
  • If the "Your connection is not private" screen displays in Chrome when using the EWS, it is safe to continue using the EWS.
  • Use the following steps to bypass the message and continue using the EWS:
  • Click Advanced to expand the message on the screen.
Figure 23: Example of the Advanced option (circled) on the "Your connection is not private" screen in Chrome
  • After you have expanded the message, click the Proceed to [URL will appear here] (unsafe) option to return to the EWS.
  • NOTE: Since the EWS webpage is secure within the firmware of the printer, it is safe to proceed.
Figure 24: Example of the "Proceed to [URL will appear here]" option (circled) in Chrome

Mozilla Firefox
  • If the "Your connection is not private" screen displays in Firefox when using the EWS, it is safe to continue using the EWS.
  • Use the following steps to create a security exception for the EWS webpage:
  • Click Advanced to expand the message on the screen.
Figure 25: Example of the Advanced option (circled) on the "Your connection is not secure" screen in Firefox
  • After you have expanded the message, click Add Exception at the bottom of the message.
Figure 26: Example of the Add Exception option (circled) at the bottom of the message
  • The Add Security Exception dialog box will open.
  • In the Add Security Exception dialog box, click Confirm Security Exception to confirm that the URL is safe for use.
  • NOTE: Since the EWS webpage is secure within the firmware of the printer, it is safe to proceed.
Figure 27: Example of Confirm Security Exception (circled) in the Add Security Exception dialog box

OS X Safari
  • If the "Safari can't verify the identity of this website" dialog box displays when using the EWS, it is safe to click Continue since the EWS webpage is secure within the firmware of the printer.
Figure 28: Example of the Continue option (circled) in the "Safari can't verify the identity of this website" dialog box

Microsoft Edge
  • If a "There's a problem with this website's security certificate" screen displays in Edge when using the EWS, it is safe to choose Continue to this website (not recommended) since the EWS webpage is secure within the firmware of the printer.
Figure 29: Example of the "Continue to this website" option (circled)

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