HP OfficeJet Pro 6960 Wireless Setup Guide

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HP OfficeJet Pro 6960 Wireless Setup
HP OfficeJet Pro 6960 Wireless Setup USB

The HP OfficeJet Pro 6960 Wireless Setup connects to the computer with a universal serial bus (USB) cable. The computer must be running Windows 98 SE or later to use a USB cable. For instructions about connecting the printer with a USB cable, see the setup poster that came with the printer.

HP OfficeJet Pro 6960 Wireless Setup USB connection to an Ethernet connection

If you initially installed the printer as a standalone printer with a USB connection, and later decided to set up the printer HP OfficeJet Pro 6960 on a network, you must change how the printer is accessed. If you already understand how to connect to a network, you can use the general instructions that follow. For more detailed instructions on connecting the printer to a network, see the setup poster.
  1. Unplug the USB connection from the back of the printer.
  2. Connect an Ethernet cable from the Ethernet port on the back of the printer to an available Ethernet port on the router, switch, or access point.
  3. Insert the printer software CD in the computer CD-ROM drive The Setup Wizard begins.
  4. On the Connection Type screen, select Wired Network, and then click Next.
  5. Follow the onscreen instructions to complete the network installation.
  6. When the installation is complete, open Printers and Faxes in Control Panel and delete the printers for the USB installation.

HP OfficeJet Pro 6960 Wireless Setup Wired Ethernet Networking

For setup information, click one of the following options:
  • Ethernet basics
  • What you need for a wired network
  • Install the printer on an Ethernet network
For a description of the printer's Ethernet feature, click one of the following options:
  • Ethernet lights
  • Report Page button
  • Network light
  • Reports page
  • Embedded Web server (EWS)
Other information:
  • Resetting the printer to the factory default settings
  • Troubleshooting
  • Glossary

HP OfficeJet Pro 6960 Wireless Setup Ethernet Basics

The printer's built-in Ethernet feature allows you to connect the HP OfficeJet Pro 6960 printer directly to a 10/100 Base-T Ethernet network without the aid of an external print server. To install the printer on an Ethernet network, follow the Ethernet installation instructions.

Hardware
Hubs, switches, and routers
On an Ethernet network, devices, such as computers and printers, are each connected to a network hub, switch, or router.
Hubs, switches, and routers can look similar, but there are important differences:
  1. Hubs are passive. Other devices on the network plug into the hub in order to communicate with one another. A hub does not manage the network.
  2. A switch allows devices on a network to communicate directly with one another in a smooth and efficient manner. A switch monitors and directs network traffic in order to allow each transmission the most possible bandwidth. By monitoring network traffic, a switch minimizes collisions and maximizes speed.
  3. Routers primarily connect different networks (for example, connecting a home network to the Internet). Routers are active. Routers have network administration tools, such as firewalls and DHCP. A router can act as a gateway, while a hub and a switch cannot. Cables Use a CAT-5 Ethernet cable to connect the printer to an Ethernet network. Ethernet cables have an RJ-45 plug. Network communication TCP/IP Devices on a network communicate with one another using a "language" called a protocol. The printer is designed to operate on networks that use a popular protocol called TCP/IP.


HP OfficeJet Pro 6960 Wireless Setup IP address

Each device on a network identifies itself with a unique IP address. Most networks use a software tool, such as DHCP or AutoIP, to automatically assign IP addresses.

Internet connections
Networks might not be connected to the Internet.
If you place the HP OfficeJet Pro 6960 on a network connected to the Internet, it is recommended that you use a gateway so that the printer's IP address is assigned through DHCP. A gateway can either be a router or a Windows computer running Internet Connection Sharing (ICS). For more information about ICS, see the documentation that came with the Windows computer.

Computers on the network send print jobs directly to the printer, which prints them in the order received. The printer can accept print jobs sent simultaneously from four users. For example, if five users each send a print job to the printer at the same time, the printer accepts four of the print jobs and rejects the fifth. The user who sent the fifth print job should wait a few minutes and then resend the print job.

What you need for a wired network
To connect the printer to a wired network, you need the following:
  • A functional Ethernet network that includes an Ethernet router, switch, or a wireless access point with Ethernet ports
  • CAT-5 Ethernet cable
Although standard Ethernet cables look similar to standard telephone cables, they are not interchangeable. There is a different number of wires in each one and each has a different connector. An Ethernet cable connector (also called an RJ-45 connector) is wider and thicker and always has eight contacts on the end. A phone connector has between two and six contacts.
  • A desktop computer or laptop with either a wired or wireless connection to the router or access point.
  • Broadband Internet access (recommended) such as cable or DSL.

HP OfficeJet Pro 6960 Wireless Setup Ethernet Network

Installing the printer on an Ethernet network is a two-part process. First you must connect the printer to the network. Then you must install the printer software on each computer that will use the printer.
  • Connect the printer to an Ethernet network
  • Install the printer software
Connect the HP OfficeJet Pro 6960 Ethernet network
Follow these steps to connect the printer to an Ethernet network:
  1. If necessary, set up the printer hardware. For printer hardware setup instructions, see the setup poster that came with the printer.
  2. Verify that the printer is powered on.
  3. Connect the Ethernet cable to an available port on the network hub or router.
  4. Connect the Ethernet cable to the Ethernet port on the back of the printer.
  5. Do one of the following
  6. Print an HP Report page.
  7. Install the printer software on each computer that will use the printer.
Install the printer software
Before installing the printer software on a networked computer, verify the following items:
  • The printer is set up and powered on.
  • The network hub, switch, or router is powered on and functioning properly.
  • All computers on the network are powered on and connected to the network.
  • The printer is installed on the network.
Previous installations
If the printer software was previously installed on the computer, you must use the printer software CD to install an Ethernet version of the printer driver on the computer. Follow the steps below. The printer software installation wizard guides you through the installation process. Caution It is recommended that the printer and the computers that use it be on the same subnet. Printer installation across subnets can be problematic depending on the type of router used.

Software installation
Follow these steps to install the printer software on the computer:
  1. Close all applications running on the computer.
  2. Insert the printer software CD in the computer's CD-ROM drive.
  3. Follow the onscreen instructions. On the Connection Type screen, select Wired Network.
  4. After the installation has completed, follow the onscreen instructions to print a test

Ethernet lights
The printer's Ethernet lights indicate the status of the printer's Ethernet connection.
Link light
The Link light is solid when the printer is connected to an Ethernet network and powered
on. Report Page button
Use the Report Page button to do the following:
● Print an HP Report page
● Reset the printer to the factory default settings

HP OfficeJet Pro 6960 Wireless Setup Embedded Web server (EWS)

The embedded Web server (EWS) provides a simple way to manage the printer on a
network.
Use the printer's EWS to do the following:
  • Check the printer's status.
  • Adjust the printer's network configuration.
  • Check estimated ink levels in the print cartridges.
  • View network statistics.
  • Configure Bluetooth settings.
  • Visit HP's Web site for support
Before using the HP OfficeJet Pro 6960 internal Web page, verify that the printer and the computer are powered on and connected to the network.

Open the embedded Web server
Follow these steps to open the printer's internal Web page:
  1. Launch the Internet browser. Use Microsoft Internet Explorer 5.0 or higher or Netscape 4.75 or higher.
  2. Enter either the printer's IP address or host name in the browser's address box.
  3. If the printer is on a different subnet than the computer, enter the printer's IP address (for example: http://192.168.1.1) in the browser's address box to open the embedded Web server. Also, if the computer uses a proxy server to access the Internet, you might need to configure the browser to by-pass the proxy server in order to access the EWS.
  4. If you do not know the printer IP address or host name, print an HP Report page. Caution Use caution when changing the print server's wireless network settings; you can lose the connection. If you lose the connection, you might need to use the new settings to reconnect. 
  5. If the printer loses its network connection, you might need to reset it to its factory default settings and reinstall the software.

HP OfficeJet Pro 6960 Setup Bluetooth Settings on a Network

The following table describes the Bluetooth settings you can configure on the Bluetooth tab of the printer's embedded Web server (EWS) if the printer is connected to the network with an Ethernet cable:
If your printer is not connected to a network, connect a USB cable from your computer to the rear USB port on the printer and open the printer Toolbox to configure the Bluetooth settings

Reset the printer to the factory default settings

After the HP OfficeJet Pro 6960 configured for a network, its configuration settings are saved in its memory. Resetting the printer to its factory default settings will clear all the settings from the printer's memory for the network. This should only be done as a last resort when troubleshooting the printer. Also, resetting the printer to its factory default settings erases the embedded Web server

HP OfficeJet Pro 6960 Wireless Setup (EWS) administrator password.

Resetting the printer to its factory default settings might require you to reinstall the printer software. Additionally, you will also have to reconfigure the printer's security settings.
Follow these steps to reset the printer to the factory default settings:
  1. Verify that the printer is powered on.
  2. Press and hold down the Report Page button.
  3. While holding down the Report Page button, press the Cancel button three times.
  4. Release the Report Page button
Networking glossary numbers
10/100 Base-T: A technical term for Ethernet. 10/100 refers to the speed at which the Ethernet network functions. 10 indicates 10 megabits per second (Mb/s) for normal Ethernet, and 100 indicates 100 Mb/s for Fast Ethernet.
  1. AutoIP: A process by which a device on a network automatically assigns an IP address to itself.
  2. BOOTP: Bootstrap Protocol (BOOTP) is an Internet protocol that enables a device to discover its own IP address, the IP address of a BOOTP server on the network, and a file to be loaded into memory to boot the machine. This enables the device to boot without requiring a hard or floppy disk drive. Broadcast packet: A packet sent from one device on a network to all devices on the network.
  3. DHCP (Dynamic Host Configuration Protocol): A protocol used to automatically assign an IP address to each device on a network.
  4. EAP: Extensible Authentication Protocol (EAP) is a general protocol for authentication that also supports multiple authentication methods, such as token cards, one-time passwords, certificates, and public key authentication.
  5. Ethernet: A popular form of wired computer networking for Local Area Networks.
  6. Ethernet cable: There are two types of Ethernet cables. A straight-through cable is the most common and is used to connect devices on a network to a hub or router. A crossover cable is used to connect two devices that have Ethernet ports but that are not hubs or routers. Use a CAT-5 cable with an RJ-45 plug to connect the printer to an Ethernet network.
Gateway: A dedicated device (router or computer) that connects two different networks.
For example, a computer on an Ethernet network can act as a gateway between the network and the Internet.

Host Name: The name by which the printer identifies itself on the network. The printer's host name is displayed on the HP Report page. Use the host name to open the printer's

embedded Web server (EWS).
Hub: A simple device that acts as the center of an Ethernet network. Other devices on the network are connected to the hub.

ICS (Internet Connection Sharing): A Windows program that allows a computer to act as a gateway between the Internet and a network. ICS uses DHCP to assign IP addresses. For more information about ICS, see the Windows documentation. Internet Sharing:

A Macintosh OSX program that allows a computer to act as a gateway between the Internet and a network. For more information about Internet Sharing, see the Macintosh documentation. IP address (Internet Protocol address): A unique number that identifies a device on a network. The IP address is often automatically assigned by DHCP or AutoIP. However, a device can be manually assigned a static IP address. LAN (Local Area Network): A high-speed type of computer network that connects devices that are a relatively short distance from one another. An Ethernet network is one type of LAN.

MAC address (Media Access Control address): The hardware address for a device on a network. The printer's MAC address is displayed on the HP Report page. Mb/s (megabits per second): The measure for the rate at which a network functions.
For example, 1 Mb/s equals 1,000,000 bits per second (or 125,000 bytes per second).mDNS: As an alternative to a Domain Name Server, a device issues a Multicast Domain Name Server (mDNS) notification to provide information regarding its service. The notification includes the type of service (such as printing), the name of the service (such as "your printer"), IP and port addresses, and other necessary information. Each device on the network receives the notification and stores the information in a personal DNS
server.

Packet: A message sent from one device on a network to other devices on the network.
Protocol: A language that devices on a network use to communicate with each other. A
popular network protocol is TCP/IP.

RJ-45: The type of plug at the end of an Ethernet cable.
Router: A complex networking device that directs packets from one network to another network. A router can act as a gateway between a LAN and the Internet.

Static IP address: An IP address that is manually assigned to a device on a network. A static IP address remains fixed until changed manually. Alternative methods for assigning

IP address are DHCP and AutoIP.
Subnet: A small network that acts as part of a large network. It is recommended that the printer and the computers that use the printer all be on the same subnet.
Subnet mask: A number that identifies the IP addresses that belong to a subnet.
Switch: A network device that manages network traffic in order to minimize collisions and maximize speed.

TCP/IP: Transmission Control Protocol/Internet Protocol (TCP/IP) is the network communication protocol used on the Internet. The printer's built-in networking feature supports LANs that use TCP/IP.

HP OfficeJet Pro 6960 Setup Bluetooth Wireless Printing

Use an optional HP Bluetooth Wireless Printer Adapter to print images from most Bluetooth devices to the printer without a cable connection. Simply insert the Bluetooth adapter (also known as a dongle) into the front USB port of the printer and print from a Bluetooth device such as a PDA, camera phone, or computer. For more information, see the documentation included with the adapter.

Configure the Bluetooth settings on the printer by using either the printer's embedded
Web server (EWS) or the printer Toolbox, depending on whether the printer is connected to a network.
The basic procedure for printing from any device with Bluetooth wireless technology is the same:
  1. Have the device search for available Bluetooth printers.
  2. Select the printer when it is displayed on the device.
  3. Send the print job.
Check the documentation that came with the device for detailed instructions.
Connect the HP Bluetooth Wireless Printer Adapter
Insert the HP OfficeJet Pro 6960 Wireless Printer Adapter into the front USB port of the printer.
1 Front USB port
2. Some Bluetooth devices exchange device addresses when they communicate with each other and establish a connection. Also, some Bluetooth devices display the name of the printer when connected.
If the Bluetooth device requires the address of the printer
  1. Print an HP Report page.
  2. The device address of the Bluetooth printer adapter is listed in the Bluetooth settings.
  3. Enter the device address into the Bluetooth device, following the instructions that came with the Bluetooth device.
If the Bluetooth device displays the name of the printer
➔ Follow the instructions that came with the Bluetooth device to select the printer for printing or to change the name that is displayed for the printer.

HP OfficeJet Pro 6960 Configure Bluetooth settings

The method to configure Bluetooth settings for the printer depends on whether the printer is connected to a network. If your printer is not connected to a network
Note If your printer is not connected to a network, you will need a USB cable to configure the Bluetooth settings.
  1. Connect a USB cable from your computer to the rear USB port on the printer.
  2. Open the printer Toolbox.
  3. Click the Configure Bluetooth Settings tab.
  4. Configure the settings you want, and then click Apply.
If your printer is connected by Ethernet cable to a network
  1. Open the printer's embedded Web server (EWS).
  2. Click the Bluetooth tab.
  3. Configure the settings you want, and then click Apply.
The following table describes the Bluetooth settings
HP iPAQ Bluetooth printing
To print a file wirelessly using Bluetooth from the HP iPAQ Pocket PC, complete the following steps:

Step 1: Install Mobile Printing
Install HP Mobile Printing from a desktop computer to the Pocket PC through Microsoft ActiveSync.
  1. Save the installer program (hpmobileprinting.exe) from www.hp.com/go/ pocketpcprint_software to a desktop computer.
  2. Connect a Pocket PC to the desktop computer by using the ActiveSync cradle. To properly install this software, the Pocket PC must be in the ActiveSync cradle. If you need help connecting with ActiveSync, see the Pocket PC user guide.
  3. Double-click hpmobileprinting.exe on the desktop computer. The installer program copies the necessary files to the Pocket PC.
Step 2: Add the printer to the printer list
  1. Insert the Bluetooth wireless printer adapter into printer and press the Report Page button on the printer to print an HP Report Page.
  2. In the iPAQ’s HP Mobile Printing program, tap Tools, and then tap Print Config.
  3. Select the Printers tab, and then tap Add.
  4. In the Add Printer screen, select Network, and then tap Next.
  5. In the Add Bluetooth Printer screen, select Search for a Bluetooth printer near me to perform a search of the available local Bluetooth devices.
  6. After the search has completed, select the printer by its Bluetooth name and tap Next.
  7. Select a manufacturer and model.
  8. As appropriate, select from the following check boxes:
  9. Enable raw file type: Sends an unprocessed file (such as .PDF) directly to the printer.
  10. Set as default printer: Sets the current printer as the default printer.
  11. Tap Finish. The Configuration screen is displayed.
  12. Tap OK on the Configuration screen. The My Printers screen is displayed with the added printer.
Step 3: Print a file
Note See www.hp.com/go/pocketpcprint for supported file types.
  1. Open HP Mobile Printing and tap the File View icon on the command bar.
  2. Do one of the following tasks:
  3. To display the files on the Pocket PC: Tap the My Device icon on the command bar.
  4. To display the files on the network: Tap the Network icon on the command bar, type the path name, and then tap OK. You might be prompted to enter a user name and password.
  5. Select the file to print.
  6. Tap Print.
  7. Select the printer from the printer list, and then tap Print. User's

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