HP Deskjet 2540 Wireless Setup Guide

HP Deskjet 2540 Wi-Fi Protected Setup (WPS – requires WPS router) These instructions are for customers who have already set up and installed the printer software. For the first time installation refer to the setup instructions that came with the printer.
To connect the HP Deskjet 2540 series to a wireless network using WPS, you will need the following:
  1. A wireless 802.11b/g/n network that includes a WPS-enabled wireless router or access point.
  2. The HP Deskjet 2540 series only supports connections using 2.4GHz.
  3. A desktop computer or laptop is with either wireless networking support, or a network interface card (NIC). The computer must be connected to the wireless network that you intend to install the HP Deskjet 2540 series on.
HP Deskjet 2540 Wireless Setup

HP Deskjet 2540 Wireless Setup WPS Button Method

If you have a WPS router with a WPS push button, follow the Push Button method. If you are not certain your router has a push button, follow the HP Deskjet 2540 Wireless Setup Menu method.

Push Button Configuration (PBC) method
  1. Press and hold the Wireless button on the printer for more than 3 seconds to start WPS push mode. The Wireless status light starts blinking.
  2. Press the WPS button on your router. The product begins a timer for approximately two minutes while a wireless connection is established.
PIN method
  1. Press the Wireless button and Start Copy Black button at the same time to print the network configuration page, and then locate a WPS PIN. The WPS PIN is printed at the top of the printed information page.
  2. Press and hold the Wireless button from the printer control panel for more than 3 seconds. The Wireless status light starts blinking.
  3. Open the configuration utility or software for the wireless router or wireless access point, and then enter the WPS PIN.For more information about using the configuration utility, see the documentation provided with the router or wireless access point. Wait for about 2 minutes. If the printer connects successfully, the wireless light stops blinking but remains lit.

HP Deskjet 2540 Traditional wireless setup connection (requires router)

To connect the HP Deskjet 2540 series to an integrated wireless WLAN 802.11 network, you will need the following:
  • A wireless 802.11b/g/n network that includes a wireless router or access point. The HP Deskjet 2540 series only supports connections using 2.4GHz.
  • A desktop computer or laptop with either wireless networking support, or a network interface card (NIC). The computer must be connected to the wireless network that you intend to install the HP Deskjet 2540 series on.
  • Network name (SSID).
  • WEP key or WPA Passphrase (if needed).

Printer HP Deskjet 2540 Wireless Setup Printer Software

  1. Insert the printer software CD in the computer CD-ROM drive. Do not connect the USB cable to the printer until you are prompted to do so.
  2. Follow the on-screen instructions.
  3. When you are prompted, connect the product to the computer by selecting Wireless in the Connection Options screen. Follow the on-screen prompts to enter your wireless network settings. The printer will attempt to connect to the network. If the connection fails, follow the prompts to correct the problem, and then try again.
  4. When the setup is finished, you will be prompted to disconnect the USB cable and test the wireless network connection. Once the printer connects successfully to the network, you will not need USB cable when installing the printer on the subsequent computers. Instead, the printer name will appear in the network list and you can select it directly.
Connect a new printer
If you have not connected the printer to your computer, or you want to connect another new printer of
the same model to your computer, you can use the Connect a new printer function to set up the
connection. Use this method if you have already installed the printer software.
1. Depending on your operating system, do one of the following:
  • Windows 8: On the Start screen, right-click an empty area on the screen, click All Apps on the app bar.
  • Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series.
2. Click Printer Setup & Software.
3. Select Connect a new printer. Follow the on-screen instructions.

HP Deskjet 2540 Set Up USB Connection (non-network connection)

The HP Deskjet 2540 series supports a rear USB 2.0 High Speed port for connection to a computer.
To connect the printer with the USB cable
  1. Insert the printer software CD in the computer CD-ROM drive. Do not connect the USB cable to the printer until you are prompted to do so.
  2. Follow the on-screen instructions. When you are prompted, connect the printer to the computer by selecting USB on the Connection Options screen.
  3. Follow the on-screen instructions.
  4. If the printer software has been installed, the printer will operate as a plug-and-play device. If the software has not been installed, insert the CD that came with the printer and follow the on-screen instructions.

Change from a USB connection to a wireless network

If you first set up your printer and installed the software with a USB cable, directly connecting the printer to your computer, you can easily change to a wireless network connection. You will need a wireless 802.11b/g/n network that includes a wireless router or access point. The HP Deskjet 2540 series only supports connections using 2.4GHz. Before changing from a USB connection to a wireless network, make sure that:
  • The printer is connected to your computer with the USB cable until you are prompted to disconnect the cable.
  • The computer is connected to the wireless network that you intend to install the printer on.

Change from a USB connection to a wireless network

1. Depending on your operating system, do one of the following:
  • Windows 8: On the Start screen, right-click an empty area on the screen, click All Apps on the app bar.
  • Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP 2540 series.
2. Click Printer Setup & Software.
3. Select Convert a USB connected printer to wireless. Follow the on-screen instructions.

HP Deskjet 2540 Wireless Setup Without a Router

HP wireless direct allows your wireless devices such as computers, smart phones, tablet, and other wireless, to connect to your printer directly through the wireless network, using the process you currently use to connect your wireless device to new wireless networks and hotspots. With HP wireless direct, you can print directly to the printer wirelessly, without a wireless router, from your wireless enabled devices.
To connect wirelessly to the printer HP Deskjet 2540 without a router, press the Wireless Direct button from the printer control panel. If this is the first time you turn on HP wireless direct, a How to Connect information page will be printed out. Follow the instructures on the printed information page.

HP wireless direct with security is enabled by default when you turn it on. The HP wireless direct password can be found by printing the information page. The information page may not be available in all languages. It only can be printed automatically when you first enable HP wireless direct.
To print the information page, press and hold the Wireless Direct button for more than 3 seconds. If HP wireless direct is turned on, the Wireless Direct status light is solid on.

HP Deskjet 2540 Wireless Setup

HP Deskjet 2540 wireless setup Network

Do one of the following:
  • From the printer control panel, touch or swipe down the tab at the top of the screen to open the Dashboard. Touch (Wireless) or (Ethernet) to display the network status screen. Touch Print Details to print the network configuration page.
  • From the printer control panel, touch or swipe down the tab at the top of the screen to open the Dashboard, touch ( Setup ), touch Reports , and then touch Network Configuration Report.

HP Deskjet 2540 Wireless Setup-capable computer Max (OS X)

  1. Make sure you have turned on Wi-Fi Direct on the printer.
  2. Turn on Wi-Fi on the computer. For more information, see the documentation provided by Apple.
  3. Click the Wi-Fi icon and choose the Wi-Fi Direct name, such as DIRECT-**-HP Deskjet XXXX (where ** are the unique characters to identify your printer and XXXX is the printer model located on the printer). If Wi-Fi Direct is turned on with security, enter the password when prompted.
  4. 4. Add the printer.
  • Open System Preferences .
  • Click Printers & Scanners .
  • Click + below the list of printers at the left.
  • Select the printer from the list of detected printers (the word “Bonjour” is listed the right column beside the printer name), and click Add.

HP Deskjet 2540 wireless Setup iPhone,iPad device that supports Wi-Fi Direct

Make sure you have installed the latest version of HP Print Service Plugin on your mobile device. You can
download this plugin from the Google Play application store.
  1. Make sure you have turned on Wi-Fi Direct on the printer.
  2. Turn on Wi-Fi Direct on your mobile device. For more information, see the documentation provided with the mobile device.
  3. From your mobile device, select a document from a print enabled application, and then select the option to print the document. The list of available printers appears.
  4. From the list of available printers, choose the Wi-Fi Direct name shown such as DIRECT-**-HP Deskjet XXXX (where ** are the unique characters to identify your printer and XXXX is the printer model located on the printer) to connect your mobile device.\
  • If the mobile device is not automatically connected to the printer, follow the instructions on the printer control panel to connect to the printer. 
  • If a PIN code is displayed on the printer control panel, enter the PIN code on your mobile device.When the mobile device is successfully connected to the printer, the printer starts printing.

HP Deskjet 2540 Wireless Setup- iPhone,iPad device that does not support Wi-Fi Direct

Make sure you have installed a compatible printing app on your mobile device. If a local version of this website is not available in your country/region or language, you might be directed to the HP Mobile Printing website in another country/region or language.
  1. Make sure you have turned on Wi-Fi Direct on the printer.
  2. Turn on the Wi-Fi connection on your mobile device. For more information, see the documentation provided with the mobile device. If your mobile device does not support Wi-Fi, you are not able to use Wi-Fi Direct.
  3. From the mobile device, connect to a new network. Use the process you normally use to connect to a new wireless network or hotspot. Choose the Wi-Fi Direct name from the list of wireless networks shown such as DIRECT-**-HP Deskjet XXXX (where ** are the unique characters to identify your printer and XXXX is the printer model located on the printer). Enter the Wi-Fi Direct password when prompted.
  4. Print your document.

HP Deskjet 2540 wireless Setup-capable computer (Windows)

  1. Make sure you have turned on Wi-Fi Direct on the printer.
  2. Turn on the computer's Wi-Fi connection. For more information, see the documentation provided with the computer. If your computer does not support Wi-Fi, you are not able to use Wi-Fi Direct.
  3. From the computer, connect to a new network. Use the process you normally use to connect to a new wireless network or hotspot. Choose the Wi-Fi Direct name from the list of wireless network

Tips for setting up and using a networked printer

Use the following tips to set up and use a networked printer:
  1. When setting up the wireless networked printer, make sure your wireless router or access point is powered on. The printer searches for wireless routers, then lists the detected network names on the computer.
  2. If your computer is connected to a Virtual Private Network (VPN), you need to disconnect from the VPN before you can access any other device on your network, including the printer.
  3. Learn how to find your network security settings. Click here to go online for more information.
  4. Learn about other troubleshooting tips. Click here to go online for more information.
  5. Learn about the HP Print and Scan Doctor. Click here to go online for more information.
  6. Learn how to change from a USB to wireless connection. Click here to go online for more information.
  7. Learn how to work with your firewall and antivirus programs during printer setup. Click here to go online for more information.
  8. For information HP DeskJet 3630 Wireless Setup, see open

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