HP Officejet 4620 Wireless Setup Guide

HP Officejet 4620 product description
  • Print from anywhere with your mobile device using ePrint technology.
  • Multiple users can share the printer with its built-in wireless networking.
  • Prints up to 8 pages per minute in black, 7.5 in color (ISO standard).
  • 35-sheet auto document feeder makes copying, scanning and faxing easy. 80-sheet main paper tray accommodates your larger jobs.
  • Makes up to 6 copies per minute in black and white, 5.5 in color (comparable to laser printer speed).
  • Up to 4800 x 1200 optimized dpi color for rich, vivid images.

HP Officejet 4620 Wireless Setup
HP Officejet 4620 Wireless Set Up Network

You can manage network settings for the printer through the printer control panel as described in the next section. Additional advanced settings are available in the embedded web server, a configuration and status tool you access from your web browser using an existing network connection to the printer. For more information, see Embedded web server HP Officejet 4620 e-All-in-One series.

This section contains the following topics:
• Set up the printer for wireless communication
• Change basic network settings
• Change advanced network settings

Before you begin HP Officejet 4620 Wireless Setup connection, check the following:
  1. The wireless network is set up and functioning correctly.
  2. The printer and the computers that use the printer are on the same network (subnet).
  3. While connecting the printer, you might be prompted to enter the wireless network name (SSID) and a wireless password:
  4. The wireless network name is the name of your wireless network.
  5. The wireless password prevents other people from connecting to your wireless network without your permission. Depending on the level of security required, your wireless network might use either a WPA key or WEP passphrase.
If you have not changed the network name or the security passkey since setting up your wireless network, you can sometimes find them on the back or side of the wireless router.
If you cannot find the network name or the security passkey or cannot remember this information, see the documentation available with your computer or with the wireless router. If you still cannot find this information, contact your network administrator or the person who set up the wireless network.
If you are using a computer running Windows, HP provides a tool called HP Home

HP Officejet 4620 wireless network
To set up the printer on your wireless network, use one of the following methods:
  • Set up the printer using the HP printer software (Recommended)
  • Set up the printer using WiFi Protected Setup (WPS)
  • Set up the printer using the embedded web server (EWS)
If you have already been using the printer with a different type of connection, such as a USB connection, follow the instructions in Change the connection type to set up the printer on your wireless network.
Set up the printer using the HP printer software (Recommended) In addition to enabling key printer features, you can use the HP printer software that came with your printer to set up wireless communication.
If you have already been using the printer with a different type of connection, such as a USB connection, follow the instructions in Change the connection type to set up the printer on your wireless network.

HP Officejet 4620 WiFi Protected Setup (WPS)

Wi-Fi Protected Setup (WPS) allows you to quickly set up the printer on your wireless network, without having to enter the wireless network name (SSID), wireless password (WPA passphrase, WEP key), or other wireless settings.
Only set up wireless using WPS if your wireless network uses WPA data encryption. If your wireless network uses WEP or is not using any encryption at all, use one of the other methods provided in this section to set up the printer on your wireless network. WPS 2.0 does not support WEP, WPA, and TKIP protocols. To use WPS, make sure your wireless router or wireless access point supports WPS. Routers that support WPS often have a (WPS) button or a button labeled “WPS”. You can use one of the following methods to set up the printer using WPS:
  • Push Button Method: Use the (WPS) or WPS button, if available, on your router.
  • PIN Method: Enter the PIN generated by the printer in the router’s configuration software.

To connect the printer using the Push Button Method

  1. On the printer control panel, press the (Wireless) button, and then, using the buttons on the right, scroll to and select Wireless Settings.
  2. Select Wi-Fi Protected Setup, and then follow the onscreen instructions.
  3. When prompted, select Push Button.
  4. On the wireless router or wireless access point, press and hold the WPS button for 3 seconds. Wait for about 2 minutes. If the printer connects successfully, the wireless light stops blinking but remains lit.

To connect the printer using the PIN Method

  1. On the printer control panel, press the (Wireless) button, and then, using the buttons on the right, scroll to and select Wireless Settings.
  2. Select Wi-Fi Protected Setup, and then follow the onscreen instructions.
  3. When prompted, select PIN. The WPS PIN appears on the display.
  4. Open the configuration utility or software for the wireless router or wireless access point, and then enter the WPS PIN. Wait for about two minutes. If the printer connects successfully, the wireless light stops blinking but remains lit.

HP Officejet 4620 Set up embedded web server (EWS)

If the printer is connected to a network, you can use the printer’s embedded web server (EWS) to set up wireless communication.
1. Open the EWS.
2. On the Home tab, click Wireless Setup Wizard in the Setup box.
3. Follow the onscreen instructions.

You can also set up wireless communication by entering or changing individual wireless settings. To change these settings, on the Network tab, click Advanced in the Wireless (802.11) section on the left, change the wireless settings, and then click Apply.

Change the connection type
After you have installed the HP software and connected the printer to your computer or to a network, you can use the HP software to change the connection type (for example, from a USB connection to a wireless connection). You might be prompted to temporarily connect a USB cable during the setup
process. HP Officejet 4620 Set Up USB connection to a wireless connection

HP Officejet 4620 Wireless Setup Windows

  1. On the computer desktop, click Start, select Programs or All Programs, click HP, select your printer name, and then click Printer Setup & Software.
  2. Click Convert a USB connected printer to wireless.
  3. Follow the display instructions to complete the setup.

HP Officejet 4620 Wireless Setup Mac OS X

1. Open HP Utility. For more information, see To open HP Utility.
2. Click the Applications on the HP Utility toolbar.
3. Double-click HP Setup Assistant, and then follow the onscreen instructions.

To change from a wireless connection to a USB connection
To change from a wireless connection to a USB connection, connect the USB cable to the printer. If you are using a computer with Mac OS X, add the printer to the print queue. Click System Preferences in the Dock, click Print & Fax or Print & Scan in the Hardware section, click +, and then select the printer.

HP Officejet 4620 Test the wireless connection

Print the wireless test page for information about the printer's wireless connection. The wireless test page provides information about the printer's status, hardware (MAC) address, and IP address. If the printer is connected to a network, the test page displays details about the network settings.
To print the wireless test page
1. On the printer control panel, press the (Wireless) button.
2. Using the buttons on the right, scroll to and select Print Reports, and then select Wireless

HP Officejet 4620 Overview of security settings

To help improve the security of the wireless network and prevent unauthorized access, the printer supports many common types of network authentication, including WEP, WPA, and WPA2.
  1. WEP: Provides security by encrypting data sent over radio waves from one wireless device to another wireless device. Devices on a WEP-enabled network use WEP keys to encode data. If your network uses WEP, you must know the WEP key(s) it uses.
  2. WPA: Increases the level of over-the-air data protection and access control on existing and future wireless networks. It addresses all known weaknesses of WEP, the original native security mechanism in the 802.11 standard. WPA uses the Temporal Key Integrity Protocol (TKIP) for encryption and employs 802.1X authentication with one of the standard Extensible Authentication Protocol (EAP) types available today.
  3. WPA2: Provides enterprise and consumer wireless users with a high level of assurance that only authorized users can access their wireless networks. WPA2 provides the Advanced Encryption Standard (AES). AES is defined in counter cipher-block chaining mode (CCM) and supports the Independent Basic Service Set (IBSS) to enable security between client workstations operating connected wirelessly without a wireless router (such as a Linksys wireless router or Apple Base Station).

Add hardware addresses to a wireless router (MAC filtering)

MAC filtering is a security feature in which a wireless router or wireless access point is configured
with a list of hardware addresses (also called "MAC addresses") of devices that are allowed to
gain access to the network through the router.
If the router filters hardware addresses, then the printer's hardware address must be added to the
router’s list of accepted hardware addresses. If the router does not have the hardware address of
a printer attempting to access the network, the router denies the printer access to the network. This method is not recommended, however, because your MAC addresses can easily be read and falsified by unwanted users outside your network.

To add hardware addresses to a wireless router or wireless access point

  1. Print the network configuration page, and then locate the printer’s hardware address. For more information, see Understand the network configuration page (HP Officejet 4620 e-All-in-One series). The printer maintains a separate hardware address for the wireless connection. The hardware address is listed on the printer’s network configuration page.
  2. Open the configuration utility for the wireless router or wireless access point, and add the printer's hardware address to the list of accepted hardware addresses. For more information about using the configuration utility, see the documentation provided with the router or wireless access point.
  3. Other wireless security guidelines
To keep the wireless network secure, follow these guidelines:
  • Use a wireless password with at least 20 random characters. You can use up to 64 characters in a WPA wireless password.
  • Avoid any common words or phrases, easy sequences of characters (such as all 1s), and personally-identifiable information for wireless passwords. Always use random strings composed of uppercase and lowercase letters, numbers, and if allowed, special characters such as punctuation.
  • Change the default wireless password provided by the manufacturer for administrator access to the access point or wireless router. Some routers let you change the administrator name as well.
  • Turn off administrative access over wireless if possible. If you do this, you need to connect to the router with a wired connection when you want to make configuration changes.
  • Turn off remote administrative access over the Internet on your router, if possible. You can use Remote Desktop to make an encrypted connection to a computer running behind your router and make configuration changes from the local computer you are accessing over the Internet.
  • To avoid accidentally connecting to another party's wireless network, turn off the setting to automatically connect to non-preferred networks. This is disabled by default in Windows XP.
Guidelines for reducing interference on a wireless network
The following tips will help reduce the chances for interference in a wireless network:
  • Keep the wireless devices away from large metal objects, such as filing cabinets, and other electromagnetic devices, such as microwaves and cordless telephones, as these objects can disrupt radio signals.
  • Keep the wireless devices away from large masonry structures and other building structures as these objects can absorb radio waves and lower signal strength.
  • Position the access point or wireless router in a central location in line of sight with the wireless devices on the network.
  • Keep all wireless devices on the network within range of one another.
Change basic network settings
The control panel options enable you to set up and manage a wireless connection and to perform
a variety of network management tasks. This includes viewing the network settings, restoring the
network defaults, turning the wireless radio on and off, and changing the network settings.
This section contains the following topics:
  • View and print network settings
  • Turn the wireless radio on and off
View and print network settings
You can display a summary of the network settings on the printer control panel or the HP software
that came with the printer. You can print a more detailed network configuration page, which lists
all of the important network settings such as the IP address, link speed, DNS, and mDNS. For
more information, see Understand the network configuration page (HP Officejet 4620 e-All-in-One
series).

Turn the wireless radio on and off
The wireless radio is on by default, as indicated by the blue light on the front of the printer. In order to stay connected to a wireless network, the radio must stay on. However, if you have a USB connection, the radio is not used. In this case you might want to turn the radio off.
  1. Press the (Wireless) button, and then, using the buttons on the right, scroll to and select Wireless Settings.
  2. Select Wireless: On/Off, and then select On to turn on the radio, or Off to turn off the radio.

HP Officejet 4620 Reset Network Settings

To reset the administrator password and network settings, press the (Wireless) button, and then, using the buttons on the right, scroll to and select Wireless Settings, select Restore Defaults, and then select Yes. A message appears stating that the network defaults have been restored. Print the network configuration page and verify that the network settings have been reset.

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