How To Scan On HP OfficeJet Pro 8720

You can scan documents, photos, and other paper types, and send them to a variety of destinations, such as a computer or an email recipient. When scanning documents with the HP printer software, you can scan to a format that can be searched and edited. When scanning a borderless original, use the scanner glass and not the document feeder. Some scan functions are only available after you have installed the HP printer software. If you have problems scanning documents, see Scan issues.
  • Scan to a computer
  • Scan to a memory device
  • Scan to email
  • Scan using Webscan
  • Scanning documents as editable text
  • Create a new scan shortcut (Windows)
  • Change scan settings (Windows)
How To Scan On HP OfficeJet Pro 8720

HP OfficeJet 8720 Scan to a computer


Before HP OfficeJet Pro 8720scanning to a computer, make sure you have already installed the HP recommended printer software. The printer and computer must be connected and turned on.
In addition, on Windows computers, the printer software must be running prior to scanning.
You can use the HP printer software to scan documents into editable text. For more information, see Scanning documents as editable text.

To enable the scan to a computer feature (Windows)
If the printer is connected to the computer with a USB connection, the feature for scanning to computer is enabled by default and cannot be disabled.
If you are using network connection, follow these instructions if the feature has been disabled, and you wish to enable it again.
  1. Open the HP printer software. For more information, see Open the HP printer software (Windows).
  2. Click Print, Scan & Fax , and then click Scan .
  3. Select Manage Scan to Computer.
  4. Click Enable.

HP OfficeJet 8720 scan to a computer feature Mac (OS X)


How To Scan On HP OfficeJet 8720 to a computer feature is enabled by default from the factory. Follow these instructions if the feature has been disabled, and you wish to enable it again.
  1. Open HP Utility.
  2. Under Scan Settings, click Scan to Computer.
  3. Ensure that Enable Scan to Computer is selected.

HP OfficeJet 8720 Scan a document or photo to a file (Windows)

  1. Load your original print-side down on the scanner glass or print-side up in the document feeder.
  2. Open the HP printer software. For more information, see Open the HP printer software (Windows).
  3. Click Print, Scan & Fax , and then click Scan .
  4. Click Scan a Document or Photo .
  5. Select the type of scan you want and then click Scan .
  • Choose Save as PDF to save the document (or photo) as a PDF file.
  • Choose Save as JPEG to save the photo (or document) as an image file.
The initial screen allows you to review and modify basic settings. Click the More link at the top right corner of the Scan dialog to review and modify detailed settings. For more information, see Change scan settings (Windows).
If Show Viewer After Scan is selected, you can make adjustments to the scanned image in the preview
screen.

To scan an original from HP 8720 printer software (OS X)
1. Open HP Easy Scan. HP Easy Scan is located in the Applications folder.
2. Click Scan .
3. Choose the type of scan profile you want and follow the onscreen instructions.

Scan to a memory device
You can scan directly to a USB flash drive from the printer control panel without using a computer or the HP printer software provided with the printer.
Do not remove the flash drive from the printer USB port while it is being accessed by the printer. This can damage the files on the USB flash drive. You can safely remove a USB flash drive only when the USB port light is not blinking. The printer does not support encrypted USB flash drives.
You can also use the HP printer software to scan documents into editable text. For more information, see

HP OfficeJet 8720 Scanning documents as editable text.

To scan an original to a memory device from the printer control panel
  1. Load your original print-side down on the scanner glass or print-side up in the document feeder.
  2. Insert a USB flash drive.
  3. Touch Scan , and then select Memory Device.
  4. Make changes to scan options, if needed.
  5. Touch Start Scan .

HP OfficeJet 8720 Set up Scan to Email

 HP OfficeJet 8720set up Scan to Email You need to set up email addresses first, and then scan and email your documents. You need a network-connected computer to set up Scan to Email.
  1. From Home screen, touch Scan, and then touch Email.
  2. On the Email Profile Not Set Up screen, touch Next.
  3. Touch Using the HP Software Installed on a Computer or Using a Web Browser, and then follow the onscreen message to set up email profile.

HP OfficeJet 8720 Scan a document or photo to email

To scan a document or photo to email from the control panel
  1. Load your original print-side down on the scanner glass or print-side up in the document feeder.
  2. From Home screen, touch Scan, and then touch Email.
  3. Confirm the email account that you want to use, and touch Continue. If you want to change email account, touch , select the email account you want to use, and then touch Continue.
  4. Enter recipient's email address in the To field. Or touch , select the email account you want to send to, and then touch Continue.
  5. Enter email subject in the Subject field.
  6. Touch Touch to Preview if you want to preview scanned photo or document. Touch to change settings.
  7. Touch Start Scan.
  8. Touch Finish when the scan completes. Or touch Add Page to send another email.

HP OfficeJet 8720 Scan to email through Scan-to-Email app

The Scan-to-Email App is an application that allows you to quickly scan and email photos or documents to the specified recipients directly from your HP All-in-One printer. You can set up your email addresses, log in to your accounts with the given PIN codes, and then scan and email your documents.

This section contains the following topics:
Set up Scan to Email
Scan a document or photo to email
Change account settings

HP OfficeJet 8720 Set up Scan to Email

To set up Scan to Email
  1. Enable Web Services on the printer. For more information, see Set up Web Services.
  2. From Home screen, touch Apps, and then touch Scan-to-Email app.
  3. On the Welcome screen, touch Continue.
  4. Touch in the Email: box to enter your email address, and then touch Done.
  5. Touch Continue.
  6. A PIN will be sent to the email address you entered. Touch Continue.
  7. Touch the PIN to enter your PIN and then touch Done.
  8. Touch Store Email or Auto-login, depending upon how you want the printer to store your login information.
  9. Select your scan type by touching Photo or Document.
  10. For photos, select the scan settings, and touch Continue.
  11. For documents, continue with the next step. Verify the email information, and touch Continue.
  12. Touch Scan to Email.
  13. Touch OK when the scan completes, and then touch Yes to send another email, or No to finish.

HP OfficeJet 8720 Scan a document or photo to email

To scan a document or photo to email from the control panel
  1. Load your original print-side down on the scanner glass or print-side up in the document feeder.
  2. From Home screen, touch Apps, and then touch Scan-to-Email app.
  3. On the control panel display, select the account that you want to use, and touch Continue. Select My account is not listed if you do not have an account. You will be prompted to enter your email address and receive a PIN.
  4. If prompted, enter the PIN.
  5. Select your scan type by touching Photo or Document.
  6. For photos, select the scan settings, and touch Continue. For documents, continue with the next step.
  7. To add or remove recipients, touch Modify Recipient(s), and when finished touch Done.
  8. Verify the email information and touch Continue.
  9. Touch Scan to Email.
  10. Touch OK when the scan completes, and then touch Yes to send another email, or No to finish.

HP OfficeJet 8720 To scan a document or photo to email from HP printer software (Windows)

  1. Load your original print-side down on the scanner glass or print-side up in the document feeder.
  2. Open the HP printer software. For more information, see Open the HP printer software (Windows).
  3. Click Print, Scan & Fax , and then click Scan .
  4. Click Scan a Document or Photo .
  5. Select the type of scan you want and then click Scan .
Choose Email as PDF or Email as JPEG to open your email software with the scanned file as an
attachment.

To change account settings from the printer control panel
  1. 1. From Home screen, touch Apps, and then touch Scan-to-Email app.
  2. 2. Select the account that you want to change, and touch Modify.
  3. 3. Select which setting you want to modify, and follow the onscreen prompts.
  • Auto-login
  • Store Email
  • Remove from list
  • Change PIN
  • Delete Account

HP OfficeJet 8720 Scan using Webscan

Webscan is a feature of the embedded web server that lets you scan photos and documents from your printer to your computer using a web browser. This feature is available even if you did not install the printer software on your computer. By default, Webscan is off. You can enable this feature from the EWS. If you are unable to open Webscan in the EWS, your network administrator might have turned it off. For more information, contact your network administrator or the person who set up your network.

To enable Webscan
  1. Open the embedded web server. For more information, see Embedded web server.
  2. Click the Settings tab.
  3. In the Security section, click Administrator Settings.
  4. Select Webscan to enable Webscan.
  5. Click Apply.

HP OfficeJet 8720 Setup scan using Webscan

Scanning using Webscan offers basic scan options. For additional scan options or functionality, scan from the HP printer software.
  1. Load your original print-side down on the scanner glass or print-side up in the document feeder.
  2. Open the embedded web server. For more information, see Embedded web server.
  3. Click the Scan tab.
  4. Click Webscan in the left pane, change any settings, and then click Start Scan .

To scan documents as editable text, you must install the HP software included with the printer. For
more information, see Scanning documents as editable text.

Scanning documents as editable text
When scanning documents, you can use the HP software to scan documents into a format that you can
search, copy, paste, and edit. This allows you to edit letters, newspaper clippings, and many other documents.
Scan documents as editable text
Guidelines for scanning documents as editable text

HP OfficeJet 8720 Scan documents as editable text

Use the following guidelines for scanning documents as editable text.
To scan a document to editable text (Windows)
You can scan different types of printed documents into a format in which you can search and edit.
If Save as Editable Text (OCR) is not in the list of available scan options, you need to reinstall your software and choose that option.
  1. Load your original print-side down on the scanner glass or print-side up in the document feeder.
  2. Open the HP printer software. For more information, see Open the HP printer software (Windows).
  3. Click Print, Scan & Fax , and then click Scan .
  4. Click Scan a Document or Photo .
  5. Select Save as Editable Text (OCR) and click Scan .
The initial screen allows you to review and modify basic settings. Click the More link at the top right corner of the Scan dialog to review and modify detailed settings. For more information, see Change scan settings (Windows). If Show Viewer After Scan is selected, you can make adjustments to the scanned image in the preview screen.

HP OfficeJet 8720 To scan documents as editable text Mac (OS X)

  1. Load your original print-side down on the scanner glass or print-side up in the document feeder.
  2. Open HP Scan. HP Scan is located in the Applications/HP folder at the top level of the hard disk.
  3. Click the Scan button. A dialog appears requesting confirmation of your scanning device and the scan settings preset.
  4. Follow the onscreen instructions to complete the scan.
  5. When all of the pages have been scanned, select Save from the File menu. The Save dialog appears.
  6. Select the type of editable text.
  7. Click Save.

Guidelines for scanning documents as editable text
Use the following guidelines to ensure the software successfully converts your documents.
  • Make sure the scanner glass or document feeder window is clean.
  • Smudges or dust on the scanner glass or document feeder window can prevent the software from converting the document to editable text
  • Make sure the document is loaded correctly.
  • Make sure the original is properly loaded and that the document is not skewed.
  • Make sure the text on the document is clear.
To successfully convert the document to editable text, the original must be clear and of high quality.
The following conditions can cause the software to not convert the document successfully:
  • The text on the original is faint or wrinkled.
  • The text is too small.
  • The structure of the document is too complex.
  • The text is tightly spaced. For example, if the text that the software converts has missing or combined characters, "rn" might appear as "m."
  • The text is on a colored background. Colored backgrounds can cause images in the foreground to blend too much.
  • Choose the correct profile.
  • Be sure to select a shortcut or preset that allows scanning as editable text. These options use scan settings designed to maximize the quality of your OCR scan.
  • Windows: Use the Editable Text (OCR) or Save as PDF shortcuts.
  • OS X: Use the Documents with Text preset.
  • Save your file in the correct format.
If you want to extract just the text from the document, without any of the formatting of the original,
select a plain text format, such as Text (.txt) or TXT.
If you want to extract the text, as well as some of the formatting of the original, select Rich Text Format, such as Rich Text (.rtf) or RTF, or searchable PDF format, such as Searchable PDF (.pdf) or Searchable PDF .

Create a new scan shortcut (Windows)
You can create your own scan shortcut to make scanning easier. For example, you might want to regularly scan and save photos in PNG format, rather than JPEG.
  1. Load your original print-side down on the scanner glass or print-side up in the document feeder.
  2. Open the HP printer software. For more information, see Open the HP printer software (Windows).
  3. Click Print, Scan & Fax , and then click Scan .
  4. Click Scan a Document or Photo .
  5. Click Create New Scan Shortcut .
  6. Enter a descriptive name, choose an existing shortcut on which to base your new shortcut, and then click Create . For example, if you are creating a new shortcut for photos, choose either Save as JPEG or Email as JPEG . This makes available the options for working with graphics when scanning.
  7. Change the settings for your new shortcut to meet your needs, and then click the save icon to the right of the shortcut.

HP OfficeJet 8720 Change scan settings (Windows)

You can modify any of the scan settings either for a singular use or save the changes to use permanently. These settings include options such as page size and orientation, scan resolution, contrast, and the folder location for saved scans.
  1. Load your original print-side down on the scanner glass or print-side up in the document feeder.
  2. Open the HP printer software. For more information, see Open the HP printer software (Windows).
  3. Click Print, Scan & Fax , and then click Scan .
  4. Click Scan a Document or Photo .
  5. Click the More link in the top right corner of the HP Scan dialog. The detailed settings pane appears on the right. The left column summarizes the current settings for each section. The right column allows you to change the settings in the highlighted section.
  6. Click each section at the left of the detailed settings pane to review the settings in that section. You can review and change most settings using drop-down menus. Some settings allow greater flexibility by displaying a new pane. These are indicated by a + (plus sign) at the right of the setting. You must either accept or cancel any changes on this pane to return to the detailed settings pane.
  7. When you have finished changing settings, do one of the following.
  • Click Scan . You are prompted to save or reject the changes to the shortcut after the scan is finished.
  • Click the save icon to the right of the shortcut. It saves the changes into the shortcut so that you can reuse them next time. Otherwise, the changes only affect the currect scan. Then click Scan .

HP OfficeJet 8720 Tips for copy and scan success

Use the following tips to copy and scan successfully.
  • Keep the glass and the back of the lid clean. The scanner interprets anything it detects on the glass as part of the image.
  • Load your original print-side down on the scanner glass.
  • To make a large copy of a small original, scan the original into the computer, resize the image in the scanning software, and then print a copy of the enlarged image.
  • If you want to adjust scan size, output type, scan resolution, or file type, and so on, start scan from the printer software.
  • To avoid incorrect or missing scanned text, make sure the brightness is set appropriately in the software.
  • If you want to scan a document with several pages into one file instead of multiple files, start the scan with the printer software instead of selecting Scan from the printer display.
  • To scan multiple pages from the scanner glass, set the scan resolution in the printer software to 300dpi or below.
  • All scan resolutions in the printer software are supported when scanning from the document feeder.

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