HP Officejet Pro 8710 Setup Fax

HP Officejet Pro 8710 printer you can use the printer to send and receive faxes, including color faxes. You can schedule faxes to be sent at a later time within 24 hours and set up phone book contacts to send faxes quickly and easily to frequently used numbers. HP Officejet Pro 8710 Setup Fax the printer control panel, you can also set a number of fax options, such as resolution and the contrast between lightness and darkness on the faxes you send. For information HP Officejet Pro 8710 wireless setup open see this web

HP Officejet Pro 8710 Setup Fax

HP Officejet Pro 8710 Setup Fax

You can send a fax in a variety of ways, depending on your situation or need.
  • Send a standard fax
  • Send a standard fax from the computer
  • Send a fax from a phone
  • Send a fax using monitor dialing
  • Send a fax using printer memory
  • Send a fax to multiple recipients
  • Send a fax in Error Correction Mode
Send a standard fax
You can easily send a single- or multiple-page black-and-white or color fax by using the printer control panel. Send single-page faxes by placing the original on the glass. Send multiple page faxes using the document feeder. If you need printed confirmation that your faxes were successfully sent, fax confirmation must be enabled.

HP Officejet Pro 8710 To send a standard fax from the printer control panel

  1. Load your original print-side down on the scanner glass or print-side up in the document feeder.
  2. From the printer control panel display, touch Fax .
  3. Touch Send Now.
  4. Enter the fax number by using the keypad or by selecting from the phone book
TIP: To add a pause in the fax number you are entering, touch * repeatedly, until a dash (-) appears on
the display

Touch Black or Color .

If the printer detects an original loaded in the document feeder, it sends the document to the number
you entered. If the recipient reports issues with the quality of the fax, try changing the resolution or contrast of your fax.

HP Officejet Pro 8710 Send a standard fax from the computer

You can fax a document directly from your computer without printing it first.
To use this feature, make sure you have installed the HP printer software on your computer, the printer is connected to a working telephone line, and the fax function is set up and functioning correctly.

To send a standard fax from the computer (Windows)

  1. Open the document on your computer that you want to fax.
  2. On the File menu in your software application, click Print.
  3. From the Name list, select the printer that has “fax” in the name.
  4. To change settings (such as selecting to send the document as a black fax or a color fax), click the button that opens the Properties dialog box. Depending on your software application, this button might be called Properties, Options, Printer Setup, Printer, or Preferences.
  5. After you have changed any settings, click OK.
  6. Click Print or OK.
  7. Enter the fax number and other information for the recipient, change any further settings for the fax, and then click Send Fax. The printer begins dialing the fax number and faxing the document.

To send a standard fax from the computer Mac (OS X)

  1. Open the document on your computer that you want to fax.
  2. From the File menu in your software, click Print.
  3. Select the printer that has “(Fax)” in the name.
  4. Enter a fax number or a name from your Contacts that already has a fax number entry.
  5. When you have finished filling out the fax information, click Fax.

HP Officejet Pro 8710 Send a fax from a phone

You can send a fax using your telephone extension. This allows you to talk with the intended recipient before
sending the fax.

To send a fax from an extension phone

  1. Load your original print-side down on the scanner glass or print-side up in the document feeder.
  2. Dial the number by using the keypad on the phone that is connected to the printer. If the recipient answers the telephone, inform the recipient that they should receive the fax on their fax machine after they hear fax tones. If a fax machine answers the call, you will hear fax tones from the receiving fax machine.
  3. From the printer control panel display, touch Fax .
  4. Touch Send Now.
  5. When you are ready to send the fax, touch Black or Color .
The telephone is silent while the fax is transmitting. If you want to speak to the recipient later, remain on the line until the transmission is complete. If you were finished talking to the recipient, you can hang up the telephone as soon as the fax begins transmitting.


HP Officejet Pro 8710 Send a fax using monitor dialing

When you send a fax using monitor dialing, you can hear the dial tones, telephone prompts, or other sounds through the speakers on the printer. This enables you to respond to prompts while dialing, as well as control the pace of your dialing. If you are using a calling card and do not enter your PIN fast enough, the printer might start sending fax tones too soon and cause your PIN not to be recognized by the calling card service. If this is the case, create a phone book contact to store the PIN for your calling card.

To send a fax using monitor dialing from the printer control panel

  1. Load your original print-side down on the scanner glass or print-side up in the document feeder.
  2. From the printer control panel display, touch Fax .
  3. Touch Send Now.
  4. Touch Black or Color .
  5. When you hear the dial tone, enter the number by using the keypad on the printer control panel.
  6. Follow any prompts that might occur.
If you are using a calling card to send a fax and you have your calling card PIN stored as a phone book contact, when prompted to enter your PIN, touch ( Phone book ), and then touch ( Contact ) to select the phone book contact where you have your PIN stored. Your fax is sent when the receiving fax machine answers.

HP Officejet Pro 8710 Send a fax using printer memory

You can scan a black-and-white fax into memory and then send the fax from memory. This feature is useful if the fax number you are trying to reach is busy or temporarily unavailable. The printer scans the originals into memory and sends them once it is able to connect to the receiving fax machine. After the printer scans the pages into memory, you can immediately remove the originals from the document feeder tray or scanner

To send a fax using printer memory
  1. Ensure that Scan and Fax Method is turned on.
    a. From the printer control panel display, touch Fax
    b. Touch Setup , and then touch Preferences .
    c. Touch Scan and Fax Method to turn it on.
  2. Load your original print-side up in the document feeder.
  3. From the printer control panel display, touch Fax .
  4. Touch Send Now.
  5. Enter the fax number by using the keypad. Or touch ( Phone book ), and then touch ( Contact ), (Group ), or ( Call history ) to select a number or group to dial.
  6. Touch Send Fax .
The printer scans the originals into memory and sends the fax when the receiving fax machine is available.

HP Officejet Pro 8710 Send a fax to multiple recipients

You can send a fax to multiple recipients by creating a group phone book contact made up of two or more individual recipients.

To send a fax to multiple recipients using group phone book

  1. Load your original print-side down on the scanner glass or print-side up in the document feeder.
  2. From the printer control panel display, touch Fax .
  3. Touch Send Now.
  4. Touch ( Phone book ), and then touch ( Group ).
  5. Touch the name of the group that you want to send.
  6. Touch Send Fax .
Printer sends the document to all the numbers in the selected group.
TIP: If the recipient reports issues with the quality of the fax, try changing the resolution or contrast of your fax.

HP Officejet Pro 8710 Send a fax in Error Correction Mode

Error Correction Mode (ECM) prevents loss of data due to poor phone lines by detecting errors that occur during transmission and automatically requesting retransmission of the erroneous portion.

Phone charges are unaffected, or might even be reduced, on good phone lines. On poor phone lines, ECM increases sending time and phone charges, but sends the data much more reliably. The default setting is On . Turn ECM off only if it increases phone charges substantially, and if you can accept poorer quality in exchange for reduced charges.If you turn ECM off:
  • The quality and transmission speed of faxes you send and receive are affected.
  • The Speed is automatically set to Medium .
  • You can no longer send or receive faxes in color.

To change the ECM setting from the control panel

  1. From the printer control panel display, touch Fax .
  2. Touch Setup .
  3. Touch Preferences .
  4. Scroll to Error Correction Mode to touch to turn the feature on or off.

HP Officejet Pro 8710 Receive a fax

You can receive faxes automatically or manually.
  1. If you turn off the Auto Answer option, you must receive faxes manually. If you turn on the Auto Answer option (the default setting), the printer automatically answers incoming calls and receives faxes after the number of rings that are specified by the Rings to Answer setting. (The default Rings to Answer setting is five rings.)
  2. If you receive a Legal-size or larger fax and the printer is not currently set to use Legal-size paper, the printer reduces the fax so that it fits on the paper that is loaded.
  3. If you have disabled the Automatic Reduction feature, the printer prints the fax on two pages. If you are copying a document when a fax arrives, the fax is stored in the printer memory until the copying finishes.
  • Receive a fax manually
  • Set up backup fax
  • Reprint received faxes from memory
  • Forward faxes to another number
  • Set automatic reduction for incoming faxes
  • Block unwanted fax numbers
  • Receive faxes using HP Digital Fax

HP Officejet Pro 8710 Receive a fax manually

When you are on the phone, the person you are speaking with can send you a fax while you are still
connected. You can pick up the handset to talk or listen for fax tones.
You can receive faxes manually from a phone that is directly connected to the printer (on the 2-EXT port).

To receive a fax manually

  1. Make sure the printer is turned on and you have paper loaded in the main tray.
  2. Remove any originals from the document feeder tray.
  3. Set the Rings to Answer setting to a high number to allow you to answer the incoming call before the printer answers. Or, turn off the Auto Answer setting so that the printer does not automatically answer incoming calls.
  4. If you are currently on the phone with the sender, instruct the sender to press Start on their fax machine.
  5. Do the following when you hear fax tones from a sending fax machine.
  • From the printer control panel display, touch Fax , touch Send and Receive, and then touch Receive Now.
  • After the printer begins to receive the fax, you can hang up the phone or remain on the line. The phone line is silent during fax transmission.

HP Officejet Pro 8710 Set up backup fax

Depending on your preference and security requirements, you can set up the printer to store all the faxes it receives, only the faxes it receives while the printer is in an error condition, or none of the faxes it receives.
To set backup fax from the printer control panel
  1. From the printer control panel display, touch Fax .
  2. Touch Setup .
  3. Touch Preferences .
  4. Touch Backup Fax Reception.
  5. Touch the required setting.
On The default setting. When Backup fax is On , the printer stores all received faxes in memory. This enables you to reprint up to 30 of the most recently printed faxes if they are still saved in memory. When printer memory is low, it overwrites the oldest, printed faxes as it receives new faxes.
  • If the memory becomes full of unprinted faxes, the printer stops answering incoming fax calls.
  • If you receive a fax that is too large, such as a very detailed color photo, it might not be stored in memory due to memory limitations. On Error Only Causes the printer to store faxes in memory only if an error condition exists that prevents the printer from printing the faxes (for example, if the printer runs out of paper).
The printer HP 8710 continues to store incoming faxes as long as there is memory available. (If the memory becomes full, the printer stops answering incoming fax calls.) When the error condition is resolved, the faxes stored in memory print automatically, and then they are deleted from memory.

Off Faxes are never stored in memory. For example, you might want to turn off Backup fax for security purposes. If an error condition occurs that prevents the printer from printing (for example, the printer runs out of paper), the printer stops answering incoming fax calls.

HP Officejet Pro 8710 Reprint received faxes from memory

The received faxes that are not printed are stored in memory.
After the memory becomes full, the printer cannot receive the new fax until you print or delete the faxes from memory.
You might also want to delete the faxes in memory for security or privacy purposes. You can reprint up to 30 of the most recently printed faxes, if they are still in memory. For example, you might need to reprint your faxes if you lost the copy of your last printout.

To reprint faxes in memory from the printer control panel

  1. Make sure you have paper loaded in the main tray. For more information, see Load paper.
  2. From the printer control panel display, touch Fax .
  3. Touch Reprint. The faxes are printed in the reverse order from which they were received with the most recently received fax printed first, and so on.
  4. Touch Received Fax List.
  5. Touch to select a fax, and then touch Print. If you want to stop reprinting the faxes in memory, touch (Cancel).

HP Officejet Pro 8710 Forward faxes to another number

You can set up the printer to forward your faxes to another fax number. All faxes are forwarded in black and white, regardless of how they were originally sent. HP recommends that you verify the number you are forwarding to is a working fax line. Send a test fax to make sure the fax machine is able to receive your forwarded faxes.

To forward faxes from the printer control panel

  1. From the printer control panel display, touch Fax .
  2. Touch Setup .
  3. Touch Preferences .
  4. Touch Fax Forwarding.
  5. Touch On (Print and Forward) to print and forward the fax, or select On (Forward) to forward the fax. If the printer is not able to forward the fax to the designated fax machine (for example, if it is not turned on), the printer prints the fax. If you set up the printer to print error reports for received faxes, it also prints an error report.
  6. At the prompt, enter the number of the fax machine intended to receive the forwarded faxes, and then touch Done . Enter the required information for each of the following prompts: start date, start time, end date, and end time.
  7. Fax forwarding is activated. Touch OK to confirm.
If the printer loses power when fax forwarding is set up, it saves the fax forwarding setting and phone
number. When the power is restored to the printer, the fax forwarding setting is still On.You can cancel fax forwarding by selecting Off from the Fax Forwarding menu.

HP Officejet Pro 8710 Set automatic reduction for incoming faxes

The Automatic Reduction setting determines what the printer does if it receives a fax that is too large for the loaded paper size. This setting is turned on by default, so the image of the incoming fax is reduced to fit on one page, if possible.
If this feature is turned off, information that does not fit on the first page is printed on a second page. Automatic Reduction is useful when you receive a fax larger than A4/Letter-size fax and A4/Letter-size paper is loaded in the input tray.

To set automatic reduction from the printer control panel

  1. From the printer control panel display, touch Fax .
  2. Touch Setup .
  3. Touch Preferences .
  4. Scroll to Automatic Reduction and touch to turn the feature on or off.

HP Officejet Pro 8710 Block unwanted fax numbers

If you subscribe to a caller ID service through your phone provider, you can block specific fax numbers so the printer does not receive faxes received from those numbers. When an incoming fax call is received, the printer compares the number to the list of junk fax numbers to determine if the call should be blocked. If the number matches a number in the blocked fax numbers list, the fax is not received. (The maximum number of fax numbers you can block varies by model.) This feature is not supported in all countries/regions. If it is not supported in your country/region,

HP Officejet Pro 8710 Junk Fax Blocking does not appear in the Preferences menu.

If no phone numbers are added in the Caller ID list, it is assumed that you are not subscribed to a Caller ID service. You can block specific fax numbers by adding them to the junk fax list, unblock these numbers by removing them from the junk fax list, and print a list of blocked junk fax numbers.

To add a number to the junk fax list

  1. From the printer control panel display, touch Fax .
  2. Touch Setup .
  3. Touch Preferences .
  4. Touch Junk Fax Blocking .
  5. Touch + (Plus Sign).
  6. Do one of the following.
  • To select a fax number to block from the call history list, touch ( Call history ).
  • Manually enter a fax number to block, and touch Add.
Make sure you enter the fax number as it appears on the control panel display, and not the faxnumber that appears on the fax header of the received fax, as these numbers can be different.

To remove numbers from the junk fax list

If you no longer want to block a fax number, you can remove it from the junk fax list.
  1. From the printer control panel display, touch Fax .
  2. Touch Setup .
  3. Touch Preferences .
  4. Touch Junk Fax Blocking .
  5. Touch the number you want to remove, and then touch Remove.

To print a junk fax list

  1. From the printer control panel display, touch Fax .
  2. Touch Setup , and then touch Reports .
  3. Touch Print Fax Reports .
  4. Touch Junk Fax Report.
  5. Touch Print to begin printing.

HP Officejet Pro 8710 Receive faxes using HP Digital Fax

You can use HP Digitial Fax to automatically receive faxes and save them directly to your computer. This saves paper and ink. Received faxes are saved as TIFF (Tagged Image File Format) or PDF (Portable Document Format).
The files are named in the following method: XXXX_YYYYYYYY_ZZZZZZ.tif, where X is the sender's information, Y is the date, and Z is the time that the fax was received. Fax to Computer is available for receiving black-and-white faxes only. Color faxes will be printed.

HP Digital Fax requirements

  • The destination folder of the computer must be available at all times. Faxes will not be saved if the computer is asleep or in hibernate mode.
  • Paper must be loaded in the input tray. For more information, see Load paper.

To set up or modify HP Digital Fax (Windows)

  1. Open the HP printer software. For more information, see Open the HP printer software (Windows).
  2. Click Print, Scan & Fax , and then click Fax.
  3. Click Digital Fax Setup Wizard .
  4. Follow the onscreen instructions.

To set up or modify HP Digital Fax Mac (OS X)

  1. Open HP Utility. For more information, see HP Utility (OS X).
  2. Select the printer.
  3. Click Digital Fax Archive in the Fax Settings section.

To turn off HP Digital Fax

  1. From the printer control panel display, touch Fax .
  2. Touch Setup .
  3. Touch Preferences and then touch HP Digital Fax.
  4. Touch Turn Off HP Digital Fax.
  5. Touch Yes.

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